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Safeguarding Policy

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Safeguarding Policy

Safeguarding Policy - Apon Bhubon Trust

1. Introduction and Purpose

Apon Bhubon Trust is committed to safeguarding and promoting the welfare of the vulnerable individuals in our care, particularly the homeless, abandoned, and childless older women who reside in the Apon Bhubon Old Age Home. This Safeguarding Policy sets out our commitment to protect these individuals from harm, abuse, or neglect while ensuring a safe, respectful, and supportive environment.

2. Scope

This policy applies to all staff, volunteers, contractors, and associated personnel working under the auspices of Apon Bhubon Trust and its projects, including Apon Bhubon Old Age Home. It covers all interactions with residents, visitors, and other stakeholders.

3. Policy Statement

Apon Bhubon Trust recognizes that safeguarding is everyone’s responsibility. We are dedicated to:

  • Preventing harm: Taking proactive steps to protect our residents from abuse, neglect, exploitation, or any form of harm.
  • Promoting well-being: Creating a nurturing environment where residents are treated with dignity, respect, and compassion.
  • Responding appropriately: Ensuring that any safeguarding concerns are promptly identified, reported, and acted upon in accordance with relevant laws and best practice guidelines.

4. Legal Framework and Guidance

This policy is informed by:

  • International human rights standards.
  • Best practice guidelines from reputable authorities on elder care and safeguarding.

5. Roles and Responsibilities

a. Board of Trustees

  • Oversight: Ensure that the safeguarding policy is implemented, monitored, and regularly reviewed.
  • Governance: Provide strategic guidance and allocate necessary resources.

b. Management Team

  • Implementation: Ensure all staff and volunteers are aware of and follow the safeguarding procedures.
  • Training: Organize regular safeguarding training sessions and ensure staff competency.
  • Monitoring: Regularly review practices and make adjustments as needed.

c. All Staff and Volunteers

  • Adherence: Abide by this policy and report any safeguarding concerns immediately.
  • Professional Conduct: Maintain respectful and ethical behavior in all interactions with residents.
  • Vigilance: Recognize signs of abuse or neglect and act according to the reporting procedures.

6. Safe Recruitment and Training

  • Recruitment: A robust recruitment process including background checks, reference verification, and interviews will be implemented for all positions to minimize risks.
  • Training: All new and existing staff and volunteers will receive mandatory safeguarding training on identifying, preventing, and reporting abuse or neglect.
  • Ongoing Development: Regular refresher courses and updates on safeguarding best practices will be provided.

7. Reporting and Responding to Safeguarding Concerns

a. Identifying Concerns

All members of Apon Bhubon Trust must be vigilant and immediately report any signs or suspicions of abuse or neglect. Examples include:

  • Unexplained injuries or changes in behavior.
  • Signs of emotional distress or isolation.
  • Evidence of financial exploitation.

b. Reporting Procedure

  1. Immediate Response: If a resident is in immediate danger, contact emergency services immediately.
  2. Internal Reporting: Report concerns to your direct supervisor or the designated Safeguarding Officer.
  3. Documentation: Record all relevant details (dates, times, observations, names) in a confidential manner.
  4. Follow-Up: The Safeguarding Officer will assess the situation and, if necessary, liaise with appropriate external agencies or authorities.

c. Confidentiality and Information Sharing

  • All safeguarding information will be treated confidentially.
  • Information will be shared only on a strict need-to-know basis, and in line with data protection laws.
  • Concerns may be shared with external agencies when required by law or to ensure the safety of our residents.

8. Code of Conduct

All individuals working with Apon Bhubon Trust must:

  • Treat residents with dignity, respect, and empathy.
  • Refrain from any form of physical, emotional, or financial abuse.
  • Maintain professional boundaries at all times.
  • Act with integrity and promptly report any concerns regarding the well-being of a resident.

9. Monitoring and Review

  • Regular Audits: Internal audits will be conducted to ensure compliance with this policy.
  • Feedback Mechanisms: Staff and residents (or their representatives) are encouraged to provide feedback on safeguarding practices.
  • Policy Review: This policy will be reviewed at least annually or following any significant safeguarding incident or change in relevant legislation.

10. Conclusion

Apon Bhubon Trust is dedicated to providing a safe and supportive environment for all our residents. By adhering to this Safeguarding Policy, we affirm our commitment to protect those who depend on our care and uphold the highest standards of safety and dignity.